TRIMLEY RED DEVILS FOOTBALL CLUB

RULES OF THE CLUB – June 2023

1. The Club shall be called TRIMLEY RED DEVILS FOOTBALL CLUB and shall be affiliated to the Suffolk County F. A.
2. The objects of the Club, shall be to provide football for youths and adults and such social and recreational pursuits as may be deemed desirable by the General Committee.
3. The officers of the Club shall consist of:

The above, except for the Honorary Presidents, shall be elected at the Annual General Meeting, with nominations being made to the secretary 3 weeks prior to the AGM.

The position of Honorary Presidents will not constitute Officers of the club and are invited by Officers of the Club as non-voting members of the committee.

4. The General Committee shall consist of:

2. The Officers as in 3 above.
3. One nominated member from each Sub-committee age group.
4. The Club Welfare Officer
5. Coaching Development co-ordinator

Each age group Team may elect a Sub-committee, which may consist of:

1. 1. 2. Chairman
      3. Secretary
      4. Treasurer
      5. Team Manager
      6. Assistant Manager

   The General Committee shall meet during the year, in February, May, June (AGM), September and November, and the Club Secretary shall minute these meetings. A minimum of 60% General Committee members shall form a quorum. Each Sub-committee member serving on the General Committee shall have one vote and the Club Chairman shall have a casting vote if necessary. The Club Vice Chairman, Club Secretary, Club Treasurer, President and Vice Presidents 1 & 2 shall be allowed a vote on the General Committee. Each team must be represented at these meetings, failure to attend two consecutive meetings will result in the team concerned being liable for a Club fine.

1. Age group Team Sub-committees shall not be elected at the Annual General Meeting, but shall be elected
   separately and independently by the respective age group Team organisations. Each age group Team Subcommittee shall be responsible for its own functioning and financial control, player registration, fund raising,
   discipline and general running/organisation policies. League Membership and County FA Affiliation, shall
   be coordinated by the Club Secretary for the Youth Teams, and Seniors Secretary for the Adult Teams.
   Each Sub-committee Treasurer shall keep a proper set of accounts for submitting to the Club Treasurer at the
   A.G.M. All accounts shall be complete with receipts and bills and full details of expenses. Accounts shall be
   Last Amended 21/6/2023
   audited annually before being submitted to the A.G.M. Each Sub-committee Secretary shall keep a proper
   record of games played, results and selected teams, together with all other relevant activities and
   documentation, for inspection by the officers of the Club, annually.

1. Each age group shall contribute a fee per Team annually to the Central Club Fund, to be decided by the
   Committee. This sum shall be paid not later than the 1st day of October. Proper receipts of income and
   expenditure of the Club Fund shall be kept by the Club Treasurer. The Club Fund shall be available for use
   by any age group Sub-committee upon written request and sanction of the General Committee. The Club
   Fund amount shall be kept in reserve, and the period of repayment of any monies borrowed shall be
   determined by the General Committee. Any team raising funds under the Trimley Red Devils Football Club
   name should contribute an agreed percentage to the Club Central Fund.

1. The property and/or assets of the Club shall be vested in the officers and the nominated General Committee
   members. The General Committee shall have power to appoint further Sub-committee from time to time, as
   may be deemed necessary. The General Committee shall have power to suspend or expel any member
   deemed guilty of conduct prejudicial to the good name of the Club. The General Committee shall have
   power to fill such vacancies as may arise in its constitution between Annual General Meetings.

1. Membership shall consist of affiliated playing members in each age group. In accordance with the current FA
   Laws for non 11 a side teams, where the current Laws apply for specific age groups, players must play with
   and against players only from their own age range. For non-adult 11 a side teams, no more than 2 players are
   allowed to be registered to be playing above their natural age group and any special dispensation can only be
   granted by the full committee. A full register of Youth Team members and Adult Team members, shall be
   maintained on the FA Whole Game System and renewed annually, by the Club Secretary and Seniors
   Secretary respectively. In the event of non-payment of subscriptions by any member, membership may be
   terminated after a written warning.
   Trimley Red Devils Youth Teams: When a player is registered to a particular Trimley Youth Age Group Team
   for the current season, another Trimley Youth Age Group Team manager cannot approach that player, in order
   to take that player for the Trimley team which they are managing. Failure by a Trimley Youth Age Group Team
   manager to abide by this rule will result in disciplinary action being instigated by the Club’s Officials. The
   sanction, in the event of the Club’s Officials finding this rule has been breached, will be the dismissal of the
   offending Trimley Youth Age Group Team manager.

1. The Club colours shall be standardised and be predominantly red. The Committee shall determine the kit
   design that teams purchase. Change colours will be at the discretion of the Committee. All kit and equipment
   will remain the property of the Club.

1. The Annual General Meeting shall be held not later than the end of June in each year. The Club Secretary
   shall give a 21 days clear notice of such a meeting to all members via the age group Sub-committee. Voting
   at the Annual General Meeting shall be one parental vote per team.

1. An Extraordinary General Meeting may be convened by the General Committee if deemed desirable, or upon
   a written request from an age group Sub-committee Secretary to the Club Secretary. The Club Secretary
   shall give a 7 days clear notice to all members via the age group Sub-committee.

1. The Main Club Account shall be in the name of TRIMLEY RED DEVILS FOOTBALL CLUB. For this
   Account, the Club Treasurer and Chairman shall be the authorised signatories for the cheques for that
   account, and with both required to sign the cheques or to authorise electronic transactions. Internet Banking
   is facilitated for the Main Club Account, with the Club Treasurer and Chairman the only authorised persons
   to use that online facility.
   The Seniors has Internet Banking facilitated for their Account (which is a subsidiary Account to the Club
   Main Account), with the Seniors Treasurer, Club Treasurer and Chairman the only authorised persons to use
   that online facility. The Seniors Treasurer is to maintain a record of transactions through the Bank Account,
   and also any cash transactions for the Seniors Team Finances. At the beginning of each month, the Seniors
   Treasurer is to send a copy of an up to date record of Bank Account and Cash transactions for that Team to
   the Club Treasurer. Failing to provide a copy of their account sheet within 30 days of the end of each month,
   Last Amended 21/6/2023
   means that the Seniors Account and all cash held will be taken under permanent control by the Club
   Treasurer.
   The Finances of each Youth Age Group Team shall be consolidated within the Main Club Account, and
   managed through its Internet Banking facility. Transactions for a Youth Age Group Team are authorised
   through the Club Treasurer and Chairman, in consultation with the respective Youth Age Group Team
   Treasurer. Each Youth Age Group Team Treasurer is to ensure sufficient income is paid into the Main
   Account to cover the expenditure arising for their respective Team. The Club Treasurer and Chairman is to
   maintain a spreadsheet record of transactions conducted through the Main Club Bank Account for each
   Youth Age Group Team. Each Youth Age Group Team Treasurer is to maintain a record of cash transactions
   for their Team Finances.
   At the beginning of each month, every Youth Age Group Team Treasurer is to send a copy of an up to date
   Account sheet that’s a record of the Cash transactions for that Youth Age Group Team to the Club Treasurer.
   If a team fails to provide a copy of their cash transactions Account sheet within 30 days of the end of each
   month, that team’s cash account and all cash held will be taken under permanent control by the Club
   Treasurer.
   Where an Age Group Team has their own Bank Account in the name of TRIMLEY RED DEVILS
   FOOTBALL CLUB, the team’s Account sheets must be kept up to date and a copy provided at the beginning
   of each month to the Club Treasurer, for their online reconciliation to the respective bank account.
   If a team fails to provide a copy of their Account sheet within 30 days of the end of each month, that team’s
   Bank account and all cash held will be taken under permanent control by the Club Treasurer.
   The Financial year for all the Trimley Red Devils Football Club’s Accounts is from 1st April to 31st March.

1. No alteration to the Rules of the Club shall be made, except at the Annual General Meeting or at an
   Extraordinary General Meeting convened for that purpose, and only if supported by a majority of those
   present and voting at such a meeting. Notice of proposed alteration to the Rules of the Club must be given to
   the Club Secretary in writing by any Sub-committee Secretary at least 30 clear days in advance of the
   proposed A.G.M. or Extraordinary General Meeting. Notice of any proposed alteration to the Rules of the
   Club must be notified to all members via the Sub-committee at the time of notification of the A.G.M. or
   Extraordinary General Meeting.

1. Any matters not governed by the foregoing Rules of the Club shall be dealt with by the General Committee or
   Sub-committee as applicable. The decision of the appropriate Committee shall be final.

1. The Club will also abide by The FA’s Safeguarding Children Policy and Procedures, Respect Codes of Conduct
   and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.

1. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority
   of at least three-quarters of the members present. The dissolution shall take effect from the date of the resolution
   and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of
   the Club. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be
   transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related
   community sports.

TRIMLEY RED DEVILS CODES OF CONDUCT

July 2022

The following Respect Codes of Conduct outline the types of behaviour that will support a safe, fun and
inclusive game in this country. They also identify a range of sanctions which may be taken if these codes are not abided by.

YOUNG PLAYERS – RESPECT CODE OF CONDUCT When playing football, I will:
• Always play to the best of my ability and for the benefit of my team
• Play fairly – I won’t cheat, dive, complain or waste time
• Respect my team-mates, the other team, the referee or my coach/team manager
• Play by the rules, as directed by the referee
• Be gracious in victory and defeat – I will shake hands with the other team and referee at the end of the game
• Listen and respond to what my coach/team manager tells me
• Understand that a coach/team manager has to do what is best for the team and not one individual player
• Talk to someone I trust or the club welfare officer if I’m unhappy about anything at my club.
• Wear the club colours of Trimley Red Devils with Pride.
• Not use social networking sites to make negative comments or criticism about players, teams, match
officials, managers or coaches and spectators in connection with all activities relating to or involving
Trimley Red Devils FC

I understand that if I do not follow the Code, any/all of the following actions may be taken by my
club, County FA or The FA. I may:
• Be required to apologise to my team-mates, the other team, referee or team manager
• Receive a formal warning from the coach/team manager or the club committee
• Be dropped or substituted
• Be suspended from training.
In addition:
• My club, County FA or The FA may make my parent or carer aware of any infringements of the Code of
Conduct
• The FA/County FA could impose a fine and suspension against my club
SPECTATORS – RESPECT CODE OF CONDUCT
We all bear a collective responsibility to set a good example and help provide a positive environment in which
children can learn and enjoy the game. Play your part and observe The FA’s Respect Code of Conduct for
spectators at all times.
I will:
• Remember that children play for FUN
• Applaud effort and good play as well as success
• Respect the Referee’s decisions even when you don’t agree with them
• Appreciate good play from whatever team it comes from
• Remain behind the touchline and within the Designated Spectators’ Area (where provided)
• Let the coach do their job and not confuse the players by telling them what to do
• Encourage the players to respect the opposition, referee and match officials
• Support positively. When players make a mistake offer them encouragement not criticism
• Never engage in, or tolerate, offensive, insulting, or abusive language or behaviour
• Agree with and adhere to our Code of Conduct and Safeguarding Children Policy & Procedures.
• Not use social networking sites to make negative comments or criticism about players, teams, match
officials, managers or coaches and spectators in connection with all activities relating to or involving
Trimley Red Devils FC.

I understand that if I do not follow the Code, any/all of the following actions may be taken by my
club, County FA or The FA, I may be:
• Issued with a verbal warning from a club or league official
• Required to meet with the club, league or CFA Welfare Officer
• Required to meet with the club committee
• Obliged to undertake an FA education course
• Obliged to leave the match venue by the club
• Requested by the club not to attend future games
• Suspended or have my club membership removed
In addition: • The FA/County FA could impose a fine and/or suspension on the club
• The FA believes that Referees and Assistant Referees should be able to officiate free from the threat of
violence or intimidation. Any physical assault on a Match Official will result in a lengthy or permanent exclusion from football and possibly a criminal prosecution.

COACHES, TEAM MANAGERS AND CLUB OFFICIALS – RESPECT CODE OF CONDUCT
We all bear a collective responsibility to set a good example and help provide a positive environment in which
children can learn and enjoy the game. Play your part and observe The FA’s Respect Code of Conduct at all
times.
On and off the field, I will:
• Use my position to set a positive example for the young people I am responsible for
• Show respect to others involved in the game including match officials, opposition players, coaches,
managers, officials and spectators
• Adhere to the laws and spirit of the game
• Promote Fair Play and high standards of behaviour
• Respect the match official’s decision
• Never enter the field of play without the referee’s permission
• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour
• Be gracious in victory and defeat.
• Not use social networking sites to make negative comments or criticism about players, teams, match
officials, managers or coaches and spectators in connection with all activities relating to or involving
Trimley Red Devils FC

When working with players, I will:
• Place the well-being, safety and enjoyment of each player above everything, including winning
• Never engage in or tolerate any form of bullying
• Encourage each player to accept responsibility for their own behaviour and performance
• Ensure all activities I organise are appropriate for the players’ ability level, age and maturity
• Co-operate fully with others in football (e.g. officials, doctors, physiotherapists, welfare officers) for each
player’s best interests.
I understand that if I do not follow the Code, any/all of the following actions may be taken by my
club, County FA or The FA.
I may be:
• Required to meet with the club, league or County Welfare Officer
• Suspended by the club from attending matches
• Suspended or fined by the County FA
• Required to leave or be sacked by the club
Safeguarding: Every child or young person who plays or participates in football should be able to take part in an enjoyable and safe environment and be protected from abuse. This is the responsibility of every adult involved in football. The Football Association recognises its responsibility to safeguard the welfare of all children and young people by protecting them from physical, sexual or emotional harm and from neglect or bullying. It is determined to meet its obligation to ensure that those clubs and organisations providing football opportunities for children and young people do so, to the highest possible standard of care. (Appendix 1 The Football Association Regulation)

These procedures apply to anyone in football whether in a paid or voluntary capacity. For example, volunteers in clubs, referees, club officials, helpers on club tours, football coaches and medical staff. The Football Association will consider, having taken advice, whether anyone who has a previous criminal conviction or caution for offences related to the abuse of children or young people, violence or any sexual offences should be excluded from working with children and young people. This position is re-enforced by U.K. legislation and guidance.

Club Welfare Officer (CWO) & Assistant Welfare Officer (AWO): For any Child Safeguarding concerns
that Managers, Coaches, Players or Parents/Guardians have, they can contact the CWO – Rosalind Hall email [email protected] mobile 07810317299 or AWO – Jane West email [email protected] mobile 07814309747.

If neither are contactable for any reason, please contact a member of Suffolk FA staff Hayley Chart, Richard Neal, Ian Atkins or James Morley– 01449 616606 (option2) (Monday-Friday, 9am-5pm). For Safeguarding advice: email [email protected] OR call 01449 616606 (option2) OR Contact
[email protected] Phone 0800 169 1863 (ext 4102)

Childline contact details: www.childline.org.uk 08001111 NSPCC contact details: Helpline 0808 800500